Arts Intranet

Every empty seat in a theatre isn't simply lost revenue; it's a lost opportunity to tackle one of the biggest challenges we can expect to face in the arts and culture business today - talent development.

I am not an expert by any means on the process or state of arts funding in America, but I can clearly see the dysfunction in our government at all levels. In today’s education system, there is a significant lack of equity regarding access to a quality arts education, often due to the location of the school. 

Your users are telling you that your website is broken. They’re telling you what content they like and what they don’t. They tell you who they are and what they need. They’re even telling you how to prioritize your web initiatives. You have their stories and the ability to listen to them. Those stories, of course, are contained in your data.

Web analytics is often defined and accepted as measurement and reporting – numbers that tell us about traffic volumes and website performance. Although measurement is one of the more powerful components of digital (the ability to cheaply measure things in fine detail, with high accuracy, and in a real-time basis should not be overlooked), that on its own does not define analytics.

Context is king.  I know, I know.  You thought content was king. Nope, it’s context.

It’s an honest mistake.  Content is incredibly important to arts marketing.  But context makes sure that we’re getting the right message (and content) to the right patrons via the right medium at the right time.

The theme for this year's NAMP Conference is Lift Off! We will be exploring a variety of new techniques and technologies for audience building and obtaining more overall support of our organizations and the arts in general. Before we can Lift Off!, it is wise to look back over the year-to-date and see what has been occurring in order to create our checklist to get ready for Lift Off!

Salt Lake City, Utah is the home of this year’s National Arts Marketing Project (NAMP) Conference: Lift Off. You can look forward to exploring digital marketing strategy, audience engagement and retention, brand loyalty, gamification, and experiential marketing, just to name a few.

Elias Gross

Submitted before Americans for the Arts' National Arts Marketing Project Conference (NAMPC) on Nov. 6, 2014:

As an Atlanta (well, just north of Atlanta) native, I’m beyond thrilled that the National Arts Marketing Conference let out a hearty “it’s fall, y’all!” and headed south for its 2014 conference.

From receiving the first conference materials to downloading the Guidebook app, I’ve been looking forward to absorbing the marketing expertise gathered together for NAMPC. My position with the Lexington Philharmonic requires me to manage all of our marketing, PR, design, and the infamous field of “other duties as assigned.” Now in my third season with LexPhil, I am wearing and delegating the wear of all these hats better than ever, but I have gaps in my knowledge that need to be filled.

Ariel Fielding

How does a marketing director with an audience-centered approach reconcile the growing primacy of data and digital marketing? Would it be possible for such a person — me — to collect, analyze, and mobilize data without reducing patrons to strings of zeros and ones? Would the things I love about my work — using images, language, and design to entice people to join the audience, and to give them a larger context for understanding the performing arts — would these things become less important in the headlong rush towards data? These are a few of the questions I brought to NAMPC2014, and the answers I found were more compelling, nuanced, and heartening than I expected.

Janet Starke

An Arts Educator’s Report from NAMPC 2014

I had the privilege and honor to attend this past weekend’s NAMP (National Arts Marketing Project) Conference in Atlanta. I co-presented a session with AFTA’s Arts Education Program Coordinator, Jeff Poulin. This stemmed from a conversation we first began last winter, when we discussed the concept of the “shared space between arts marketing and education.” Mind you, even as we might picture the "center" of the highly-valued Venn Diagram, there are varied tracks within that center:

1) Marketing arts education for the advancement of the programs

2) Using education as a tool for marketing the organization

3) Using education as a vehicle for increased audience development and ticketing sales

We’re sitting in a local diner in Atlanta, trying to summarize what we gleaned from the National Arts Marketing Conference in a short blog post. Like it’s possible. Actually, we can’t seem to get away from #nampc this year in Atlanta. Seriously. We cannot leave. During Sha Hwang’s brilliant keynote, in which he rhapsodized about the brave pilots who were the first to “fly west with the night,” United airlines texted that our westbound, evening flight home was canceled. Oh the irony.
 

Jill Robinson

I want to point your attention to the most important patrons in your audience. They’re not necessarily the ones who have given or attended the most over their lifetime. They’re your “right now” patrons—the audiences that are participating and engaging with you for your most current event and could do any number of things in the future.

These currently active patrons allow your organization to operate right now. They’re the ones that your mission serves today.

But don’t assume that they’ll be there tomorrow. Research indicates that first-time attendees—a large portion of many organizations’ patrons—tend to come once and then never return.

Al Stilo

Sometimes I feel like a Zombie because everything I read says the one thing that I believe most in -- is dead. You see, I am a subscription guy, I LOVE subscriptions. But the obituary is clear, as eloquently stated in Terry Teachout’s 2013 WSJ article, Theater's Expiring Subscription Model. (The statistics are plain to see in TCG’s 2012 Theatre Facts. Theatre subscription revenue is down by 13.7% from 2008-2012. Is trying to breathe life into subscriptions like “The Walking Dead?” Have my brains been consumed?

I don’t think so. I always have and never stopped believing in membership. Subscriptions give patrons the best value. Plus, they give organizations the ability to take artistic risks that can result in brilliance (or failure) without worrying about the commercial viability of every individual endeavor. Believing is one thing, but I have also looked for new and innovative ways to sell subscriptions.

Ann-Laura Parks

Ever come back from a conference inspired, energized, and ready to unleash your brilliant ideas on your colleagues? You’re cruising along on a creative high until you hear, “That’s a good idea BUT…” followed by the reasons why it can’t be done.

When yours truly was a young worker bee, I heard some reasons that made head/desk contact a regular occurrence:

“We don’t need a blog. Nobody reads those. They are just vanity projects for people with big egos.” - executive director of a large nonprofit

“Why on earth would we ever want to post anything on YouTube?” - marketing director at a federal agency

More likely, though, you’ll hear something like, “I’d love to but we just can’t spare the money/time/staff for that.”

If you want to avoid the quick, early death of your idea, getting the go ahead from the authorizers in your organization will be your first challenge.

Gerald Yoshitomi

Who in the organization already knows how to increase audiences and revenues? It's the Marketing Director and the Marketing Team. They've been attending Marketing Conferences, participating in online webinars, reading and commenting on blogs, etc. They are hired and paid because they are expected to know more about marketing than anyone else in the organization. They have the responsibility to hit the numbers, but lack the authority to implement the practices that would assure success.

Brianne Logan

I can’t lie to you all about this, nor can I really explain my reasons. Whenever the field gets into one of those spectacular debates about the place of selfies, or photography, or technology in artistic spaces I find myself gleefully watching it all unfold on twitter, reading the resounding “no way” opinions penned by, often British (to my delight), art historians, or the “experimentation is healthy for forward motion” responses written by the more digitally native arts marketers among us.

I find the fear of the archetypal selfie-snapping hordes of visitors—of course, besmirching the integrity of fine arts experiences with dumb poses--to be such a fascinating thing. The issue has raised real questions for the field on what it means to be present in an artistic space.

Jordan Silton

There are lots of buzzwords in web analytics. Attribution and big data get a ton of attention, but there are several things you can do right away to upgrade your organization's analytics abilities. The following seven steps can help your arts organization get the data you need to make better decisions about your digital marketing campaigns.

(1) Audit Your Implementation

The first step to upgrading your analytics is to ensure you are confident in the quality of your data. Arts organizations have more data than ever to inform decisions about their digital presence. It's nearly impossible to get "perfect" data, but with a tag audit, you can ensure tracking code is properly placed throughout your website and your analytics platform is configured to deliver results you can count on.

Chris McLeod

In the midst of an increasingly crowded digital and offline marketplace both small and large arts organizations are frantically trying to figure out how to better reach and engage audiences. They dress themselves up in their finest digs with pretty websites and sexy logos to get people to turn their eye and notice them. Sound familiar? This process is much like what can be found in any social setting of eligible bachelors and bachelorettes.

So the question is: Given the crowded space, how do you as an arts marketer (or any marketer for that matter) attract, engage, and stay relevant to communities and other audiences? The answer is treat them like you want to marry them. Crazy, right? Let’s take it from the guy’s perspective because, well, I’m a guy.

Amelia Northrup-Simpson

I recently started teaching a graduate-level arts marketing course. When I was first handed the materials from the last time the course was offered, I immediately began sorting through to determine what would be useful to students learning the basics of arts marketing.

Something was missing, though. The only time the previous class had addressed money was toward the end of the course to discuss budgeting.

While managing a budget is an important skill, the role of revenue is a much larger part of an arts marketer’s job.

The way I see it, an arts marketer has two basic objectives:

Objective #1: Bring the arts and audiences together

Objective #2: Take responsibility for marketing revenue goals

Jim McCarthy

I’m very excited to say that I will be leading a Community Forum at this year’s National Arts Marketing Project Conference in November.

In preparation for this, I’m spending some time talking to people in marketing roles in theaters and other arts organizations to see how they think and feel about customer service and its importance. (By the way, this is just as relevant outside of the “arts” part of live entertainment.)

Anyway, a picture has started to form from these conversations, and I want to put forward a simple thought as a starting point: Good service is the best marketing money you’ll ever spend.

Jeff Poulin

In my last job, I worked to develop audiences. Today, I work in arts education. Many people curiously ask me why and how the two are connected. To which, I respond: “To develop audiences in the long run, a venue must work to ensure that future audience members receive a quality arts education.” This is exactly how I ended up in my previous position, before uncovering a chicken-and-egg style conundrum.

The Task-At-Hand

My work was with a large (2,111 seat) theatre in a European country capitol city. The venue was the first of its kind to bring blockbuster musical theatre to its audiences and capitalized on the new-found economic stability in a post-2008 economy. The time was ripe to be developing robust theatrical calendars, and audiences were justly on board.  However, the question became: how is this sustainable in the long run?  I began my work in the Marketing Department to understand the audience and devise strategies which would deliver on long term audience development goals.

Over the past few weeks, a new face has been popping up at street fairs and food festivals across the country: an Amazon “food truck,” doling out Kindle Fires alongside neighboring trucks’ hot dogs, hamburgers, and artisanal cupcakes.

Amazon isn’t angling to be a contestant on “The Great Food Truck Race,” though. Rather, it is making an effort to fulfill the needs and desires of today’s changing consumer. Amazon understands that today, technology is as much a part of the fabric of everyday life as eating and drinking, and it is addressing this shift head-on.

What does this have to do with the future of arts marketing?

Sean King

Would you send a Vine to your grandmother?

Would you tell your teenager to check out an ad in the newspaper?

OMG, did you really just send that on Snapchat? And what the heck is Snapchat anyway?

Arts marketers have the challenge of providing support for nearly every major facet of our organizations from development to branding, ticket sales to programming, volunteer recruitment to public relations.

But how do we use traditional and social media to reach the generations of our audience through multiple medias, with multiple messages, without being completely overwhelmed and completely alienating our audiences?

Ron Evans

As a starter conversation in advance of the customer loyalty preconference that I am teaching with Carol Jones at the National Arts Marketing Project Conference in Atlanta, a question for you. How does loyalty begin?

I had just moved to the area, and I was looking for a place to get my hair cut. I remember driving by a place near my house, and deciding to check it out. The available stylist was Lan. She called me back and talked with me about what I wanted in my cut, and we joked about various things. She did a great job with the haircut, too – I was happy.

Beth Malone

Audience is something we think about every moment. How are viewers engaging with our exhibitions? How are they responding to the organization’s methods of outreach? Are they even showing up in the first place?

From very early on, Dash has had a large outpouring of community support. My partner and I are both Atlanta natives and were lucky enough to leverage relationships we had with press, artists, and musicians in the city. As we continued to grow within our mission, we cultivated (and continue to cultivate) a solid, committed constituency. Efforts to engage an audience outside the traditional art-viewing public such as university students and faculty, small businesses, and city government, paid off. Quite literally, we were networking – meeting with leaders in these industries to explain our work and ask for their support via their own promotional tools like social media, web links, etc.

Erik Gensler

If you still say "Facebook is not a direct sales tool" you're not using it correctly. And you don't understand how the marketing world has dramatically changed.

At a recent arts conference there were evidently some sessions where presenters said "Facebook doesn't sell tickets" or "we just use Facebook for branding and awareness."

We are in a new world where social storytelling and smart digital targeting are cornerstones of marketing. And those organizations that don't know how to do it are going to keep falling further and further behind. Spreading this misinformation is just going to keep our sector amongst the dinosaurs who think we can keep interrupting our way to ticket sales by buying traditional media.

David Dombrosky

Mobile device adoption and usage is a global phenomenon with over 4.5 billion mobile users worldwide. In the United States, smartphone adoption has exceeded standard cell phone ownership by nearly 2-to-1. We no longer use our phones to simply make calls and send text messages.  We use them to explore our world. Anything we experience can be recorded, researched, and shared from the palms of our hands – anytime, anywhere.

As our adoption and usage of mobile technology has grown, so have our expectations for engaging with the world around us at a moment’s notice. Researchers at Forrester define this as the mobile mind shift “the expectation that [we] can get what we want in our immediate context and moments of need.”

Rachel Ciprotti

The ancient story of David, a young man who defeated the giant Goliath using only a small stone and a slingshot, is an apt metaphor for the situation most (perhaps all?) arts organizations find themselves in these days. The marketing world has become entirely fragmented, with hundreds of different channels competing for the attention of every consumer – that means every potential audience member. We are all inundated with emails, ever-multiplying social networks, television, radio, print, digital magazines, review sites, event sites, crowdfunding, discount ticket sites, etc, etc.

How can we cut through the clutter? How can we get our message across when the channels are overflowing with behemoth corporations spending the equivalent of our yearly operating expenses on a month’s worth of Facebook ads?

Aaron Bisman

1. The average American adult spends 11 hours per day with electronic media.
2. 58% of adults in the United States own a smartphone and 40% own a tablet. Cellphone adoption transcends race, location, and income level.
3. 73% of adults use at least one social media channel.

These facts help to establish a truism of life today. We live in an augmented reality; for more and more of us, we value and desire digital experiences alongside “real world” ones. And one need not negate the other. Our lives do not only take place in the physical world; why should our experiences with art and culture?

Sean Daniels

For Geva Theatre in Rochester, NY, I created an engagement group that has significantly impacted the way we interact with patrons and stakeholders, it’s called The Cohort Club.

I started with four ideas:

1)   Education breeds excitement.

2)   People wanna see how the sausage is made.

3)   If you want people to come see your shows, you need to speak their language, or teach them yours.

4)   “Tell me and I’ll forget; show me and I may remember; involve me and I’ll understand.”—Chinese proverb.

Rachel Grossman

You know that question, “how do we build new audiences without losing current ones?” Here’s a thought exercise for you: what if you flipped it, reframed the question? What if you prioritized the audience you’ve already lost, rather than the audience you might lose?

That’s right: you’ve already lost audiences. Point of fact: there’s a giant pool of audience members that you’ve never had--never even knew you existed--that you’ve left out or even actively displaced because of choices you and your organization have made over time. And continue to make.

Jessyca Holland

There are a lot of obstacles a person must overcome during any given day to engage in your art: traffic, finding a babysitter, transportation - the list can go on. Sometimes people are just plain tired. It is much easier to order up entertainment at home with on-demand options readily available through just a few clicks. So how do we overcome the forces that block patron engagement?

“Get out of the building!” It is the mantra of serial-entrepreneur, Steve Blank, and the cornerstone of “lean” marketing principles further popularized by Eric Reis in his book, The Lean Startup. Both Blank and Reis focus on a concept known as customer discovery. In short, customer (patron) discovery is about solving the customer’s needs by testing product concepts. For artists and arts organizations, this may involve conducting customer interviews, creating prototypes, gathering feedback and validating the right market. In other words, the patron is integral to the process and the focus of the creative offering (the art itself).