Arts Intranet

Over the past few weeks, a new face has been popping up at street fairs and food festivals across the country: an Amazon “food truck,” doling out Kindle Fires alongside neighboring trucks’ hot dogs, hamburgers, and artisanal cupcakes.

Amazon isn’t angling to be a contestant on “The Great Food Truck Race,” though. Rather, it is making an effort to fulfill the needs and desires of today’s changing consumer. Amazon understands that today, technology is as much a part of the fabric of everyday life as eating and drinking, and it is addressing this shift head-on.

What does this have to do with the future of arts marketing?

Sean King

Would you send a Vine to your grandmother?

Would you tell your teenager to check out an ad in the newspaper?

OMG, did you really just send that on Snapchat? And what the heck is Snapchat anyway?

Arts marketers have the challenge of providing support for nearly every major facet of our organizations from development to branding, ticket sales to programming, volunteer recruitment to public relations.

But how do we use traditional and social media to reach the generations of our audience through multiple medias, with multiple messages, without being completely overwhelmed and completely alienating our audiences?

Ron Evans

As a starter conversation in advance of the customer loyalty preconference that I am teaching with Carol Jones at the National Arts Marketing Project Conference in Atlanta, a question for you. How does loyalty begin?

I had just moved to the area, and I was looking for a place to get my hair cut. I remember driving by a place near my house, and deciding to check it out. The available stylist was Lan. She called me back and talked with me about what I wanted in my cut, and we joked about various things. She did a great job with the haircut, too – I was happy.

Beth Malone

Audience is something we think about every moment. How are viewers engaging with our exhibitions? How are they responding to the organization’s methods of outreach? Are they even showing up in the first place?

From very early on, Dash has had a large outpouring of community support. My partner and I are both Atlanta natives and were lucky enough to leverage relationships we had with press, artists, and musicians in the city. As we continued to grow within our mission, we cultivated (and continue to cultivate) a solid, committed constituency. Efforts to engage an audience outside the traditional art-viewing public such as university students and faculty, small businesses, and city government, paid off. Quite literally, we were networking – meeting with leaders in these industries to explain our work and ask for their support via their own promotional tools like social media, web links, etc.

Erik Gensler

If you still say "Facebook is not a direct sales tool" you're not using it correctly. And you don't understand how the marketing world has dramatically changed.

At a recent arts conference there were evidently some sessions where presenters said "Facebook doesn't sell tickets" or "we just use Facebook for branding and awareness."

We are in a new world where social storytelling and smart digital targeting are cornerstones of marketing. And those organizations that don't know how to do it are going to keep falling further and further behind. Spreading this misinformation is just going to keep our sector amongst the dinosaurs who think we can keep interrupting our way to ticket sales by buying traditional media.

David Dombrosky

Mobile device adoption and usage is a global phenomenon with over 4.5 billion mobile users worldwide. In the United States, smartphone adoption has exceeded standard cell phone ownership by nearly 2-to-1. We no longer use our phones to simply make calls and send text messages.  We use them to explore our world. Anything we experience can be recorded, researched, and shared from the palms of our hands – anytime, anywhere.

As our adoption and usage of mobile technology has grown, so have our expectations for engaging with the world around us at a moment’s notice. Researchers at Forrester define this as the mobile mind shift “the expectation that [we] can get what we want in our immediate context and moments of need.”

Rachel Ciprotti

The ancient story of David, a young man who defeated the giant Goliath using only a small stone and a slingshot, is an apt metaphor for the situation most (perhaps all?) arts organizations find themselves in these days. The marketing world has become entirely fragmented, with hundreds of different channels competing for the attention of every consumer – that means every potential audience member. We are all inundated with emails, ever-multiplying social networks, television, radio, print, digital magazines, review sites, event sites, crowdfunding, discount ticket sites, etc, etc.

How can we cut through the clutter? How can we get our message across when the channels are overflowing with behemoth corporations spending the equivalent of our yearly operating expenses on a month’s worth of Facebook ads?

Aaron Bisman

1. The average American adult spends 11 hours per day with electronic media.
2. 58% of adults in the United States own a smartphone and 40% own a tablet. Cellphone adoption transcends race, location, and income level.
3. 73% of adults use at least one social media channel.

These facts help to establish a truism of life today. We live in an augmented reality; for more and more of us, we value and desire digital experiences alongside “real world” ones. And one need not negate the other. Our lives do not only take place in the physical world; why should our experiences with art and culture?

Sean Daniels

For Geva Theatre in Rochester, NY, I created an engagement group that has significantly impacted the way we interact with patrons and stakeholders, it’s called The Cohort Club.

I started with four ideas:

1)   Education breeds excitement.

2)   People wanna see how the sausage is made.

3)   If you want people to come see your shows, you need to speak their language, or teach them yours.

4)   “Tell me and I’ll forget; show me and I may remember; involve me and I’ll understand.”—Chinese proverb.

Rachel Grossman

You know that question, “how do we build new audiences without losing current ones?” Here’s a thought exercise for you: what if you flipped it, reframed the question? What if you prioritized the audience you’ve already lost, rather than the audience you might lose?

That’s right: you’ve already lost audiences. Point of fact: there’s a giant pool of audience members that you’ve never had--never even knew you existed--that you’ve left out or even actively displaced because of choices you and your organization have made over time. And continue to make.

Jessyca Holland

There are a lot of obstacles a person must overcome during any given day to engage in your art: traffic, finding a babysitter, transportation - the list can go on. Sometimes people are just plain tired. It is much easier to order up entertainment at home with on-demand options readily available through just a few clicks. So how do we overcome the forces that block patron engagement?

“Get out of the building!” It is the mantra of serial-entrepreneur, Steve Blank, and the cornerstone of “lean” marketing principles further popularized by Eric Reis in his book, The Lean Startup. Both Blank and Reis focus on a concept known as customer discovery. In short, customer (patron) discovery is about solving the customer’s needs by testing product concepts. For artists and arts organizations, this may involve conducting customer interviews, creating prototypes, gathering feedback and validating the right market. In other words, the patron is integral to the process and the focus of the creative offering (the art itself).

Melanie Harker

After such an amazing experience last year in Portland, I am delighted to be returning with fellow dog & pony dc conspirator Rachel Grossman to Americans for the Arts' National Arts Marketing Project Conference in Atlanta. This year’s conference theme of “all the places we’ll go” caught my eye for two reasons; first due to the well-executed Dr. Seuss reference, and second because of the definition of “we.”

Who is the “we” in “all the places we’ll go”?

The obvious “we” is the arts administrator. The marketer. The engagement manager. The managing director. The donor relations associate. The small army of hard working people who work tirelessly to make sure the art happens, that it has a space, and that people hear about it.

Laura Kakolewski

We've already begun the countdown to the 2014 National Arts Marketing Project (NAMP) Conference! With just 6 weeks remaining, what better way to kick off a convening on the future of arts marketing than an online discussion with you and some of the best minds in the business (many of whom will also be speaking at NAMPC!)?

This year’s theme,  All the Places We’ll Go!  sets the stage for exploring the future of arts marketing – together. With over 600+ arts leaders in attendance, we’ll investigate strategies for digital storytelling, how technology such as Google Glass is redefining engagement, audience diversification initiatives, and much, much more. Between three inspiring keynotes, group workshops, a reception at the legendary Woodruff Arts Center, and even some morning yoga, this year’s NAMP Conference is going is sure to supercharge both your organization as well as your day-to-day work.

Ashlee Arder

The way I think through and solve problems is different. Good, but different, apparently. My contribution to boardroom meetings and planning sessions is either over heads or under the table. What does that mean? It really boils down to whether or not I am in a position to work through each element of an idea and illustrate how the idea attempts to solve the problem at hand, or if I propose an idea using general terms that avoid the mechanics of implementation. Maybe the best way to describe this ever-occurring event is through example.

A little over a year ago I sat in the basement of city hall, eagerly awaiting my turn to propose an idea for how the public art commission that I had recently joined could better engage the community. I suggested providing public art updates and information through various social media channels like Twitter and Facebook. I spent the next 15 minutes describing what a “tweet” was and how the “hashtag” or “pound” symbol could be used to virtually catalog and archive content. That suggestion was over many of my fellow commissioners’ heads. Had I simply suggested that we “explore alternative forms of communication to connect with members of the community,” I might have received a few smiles and nods in agreement and the next person would have been able to proceed with their suggestion. That would have been an under the table approach – a stealthy way of gauging support for a Twitter or Instagram account without having to spend time explaining what they are and how they work.

Gemma Irish

The following is an article originally posted on Minnesota Playlist, written by playwright Gemma Irish, in which she describes how her daily work in marketing at a Fortune 500 company has made her a better artist.

Writers are notorious procrastinators. We would rather do the dishes, read the entire internet, eat a sandwich, or meet friends at the bar than sit down and write. When we finally get down to work (probably because we have a deadline looming, and/or we’re disgusted with ourselves) we drink sherry, we write while reclined, or standing up, or at a café, or in absolute silence. We need just the right conditions, the right pen, the right atmosphere in which to write.

I have to be honest with you: I am guilty of cleaning my entire kitchen instead of re-writing a play, and furthermore I am guilty of getting caught up in the mystique of Being A Writer. “This is how I’m supposed to act! I’m supposed to be a total weirdo and drink too much coffee and put off revising this draft by cleaning my apartment and researching serial killers! It proves that I am a Real Writer!”

Kim Hedges

The day we planned to launch the new AmericansForTheArts.org website, everyone on staff was ready for a party-a pizza party to be exact–to celebrate all our hard work and the debut of our beautiful new site.

While the web team was humbled by staff's faith in us and their palpable joy about the new site they helped create, we were a little less ready to celebrate.

Yes, technically, we just needed to make one DNS update on that day to point traffic from our old site to the new one and viola, a new site is launched.

But, it's actually not that simple.

Yes, we had spent weeks testing the site and getting everything in order, but the traffic of 10 people testing a site just doesn't match the traffic of your daily visitors. When you open your site to that increased traffic, they stretch it in different ways, interact with it differently, and a new level of testing begins.

And that’s the testing that really matters-whether you acknowledge it or not.

Earlier in this blog salon, we discussed the ten ways you could improve the website you already have, as well as the ways you could  create engaging content for your website.

In both of those posts, we briefly highlighted the use of multimedia - graphics, video, animation, audio - as a way to make your content more interactive.

But, what is multimedia? And what is the best way to use it to tell your organization’s story?

Elizabeth Van Fleet

Stop. Before you start thinking about the pretty wrapping paper you’re going to use for this awesome new website you’re about to give your audience, make sure you’ve done your research, organization, and started working with staff on content.

Why do you have to do that first?

Because to get good design you have to answer the hard questions; you have to know WHO you’re designing it for and WHAT message you want your design to send to your audience.

As Manager of Publications and Communication at Americans for the Arts, part of my job is to manage the design process for many of our printed and online materials. I work with a variety of vendors on a regular basis, and I was part of the team that decided on the design direction for our new website.

Raheem Dawodu

The time has come. You’ve done your research to find out your audiences, figured out how to create great content to meet their needs, and you’ve convinced your organization’s staff and leadership that it’s time to build a new website.

Now it’s time to involve your staff in the process - since they are the issue experts that should work with you to create or revise your website’s content. At Americans for the Arts, though everyone on staff has an interest in the success of the website, only some of the people on our 70-person staff are what we call “content creators” – the ones who write the content.

Danielle Williams

We’ve already talked about how important it is to do your due diligence when taking on a website redesign – figuring out your audiences, securing buy-in from your leadership, selecting good partners and vendors, the importance of quality content for your website – and we’ll be diving in deeper later in this blog salon about working with staff to create and revise quality content.

As you continue to bring together all these great resources, it will be helpful to compile them in a format that will be useful to your team and your vendors. During our website redesign, we ended up creating a number of documents that helped us fully scrutinize and contemplate all of our options. No stone was left unturned, which helped our stakeholders feel more comfortable with some of the drastic changes we were suggesting.

Joshua Jenkins

Who doesn't love a good list?

I’m Joshua Jenkins, Americans for the Arts’ Website Coordinator, here to drop some hints and tips on website improvement. I started at Americans for the Arts in the summer of 2013, and played a large role in the final push toward the website launch in December.

In a perfect world, you’d snap your fingers and a shiny, new website would appear live on the internet. However, as you've read already and will continue to read during this blog salon, there are a lot of important resources you need on-hand when redesigning your website.

Sometimes, a complete website redesign may not be in your organization’s budget, or you may have recently redesigned your website and can’t commit to a full design update just yet. Good news: these circumstances don’t have to stifle your ability to improve your users’ experiences while visiting your organization’s website.

Take a look at these simple, effective best practices that you can implement to offer your users the best experience – whether you’re fixing the site you have, or just starting the redesign process.

Caitlin Holland

As Bill Gates famously said in 1996 at the dawn of the internet revolution, “content is where I expect much of the real money will be made on the internet, just as it was in broadcasting.”

Almost two decades later, his predication rings true. Winning websites have quality content that is compelling enough to grab and hold readers’ attention.

As the Communications & Content Manager for Americans for the Arts, my role is to do just that – I identify, create, and distribute valuable messaging and stories from each of our programs to attract, acquire, and engage Americans for the Arts’ constituents.

Content improvement is a constant job – as soon as you make it through one section of the website, it’s time to tackle the next. Unfortunately, there is no magic formula for creating quality website content - or the sometimes-more-difficult process of working with others to create quality web content - but here are some tips and general rules that worked well for our staff.

Danielle Williams

So, you’ve figured out that you need a new website, eh?

Whether you came to that conclusion on your own, or with the help of our quiz, you've now realized that it’s time to give your website a little TLC.

But, where do you start? Do you call a vendor immediately? Do you start on a new design? Do you just delete everything you dislike as fast as you can, in the hopes that no one notices?

And what if you have yet to find the all-important funding in your budget for the aforementioned TLC?

Well, I have good news: the first few things you should do when you’re ready to overhaul your website are absolutely free. They take some time, but they’re important and they’re free

1. Take a look at your stats.

Hopefully you already have Google Analytics set up on your website. (If you don’t, get on that ASAP! There are great tutorials online, and once you install the tracking code, you can view reports within 24 hours.)

Danielle Williams

Welcome to the “How to Build a Winning Website” blog salon – the first blog salon written entirely by Americans for the Arts staff!

I’m Danielle Williams, the Website & New Media Manager at Americans for the Arts.

You may not know this, but Americans for the Arts has quite a few websites. Aside from our “main website” (AmericansfortheArts.org), we also manage:

• ArtsActionFund.org
• ArtsMarketing.org
• pARTnershipMovement.org
• AnimatingDemocracy.org
• ARTSblog
• Arts Index
• Annual Convention

This week we’re talking about AmericansForTheArts.org – which re-launched “in beta” this past December.

Maura Koehler-Hanlon

The following is an article originally posted on VolunteerMatch, written by vice president of Client Services Maura Koehler-Hanlon, in which she describes how she recently challenged the existing system of employee volunteer programs, and argued for an overhaul of the field. Visit VolunteerMatch for more articles about volunteering and corporate social responsibility.

Earlier this month I hit the road with Vicky Hush, VolunteerMatch’s VP of Engagement & Strategic Partnerships. We headed up to Portland to present to Hands On Greater Portland’s Corporate Volunteer Council to share our expertise with employee volunteer managers about how to keep your employee volunteer program (EVP) fresh and exciting. Leading up to the presentation, we had a tough internal conversation which amounted to this: how controversial did we want to be? What would happen if we just came out and said that we think EVPs should be doing more? We decided to go for it – those Portlanders are a tough bunch with all that fresh air! And it worked: when we asked the room of EVP managers “how many of you feel like your employee volunteer program is as strong as it can be?” we (not surprisingly) didn’t see a single hand.

Stephanie Dockery

According to the 2013 BCA National Survey of Business Support for the Arts, 66% of businesses who do not currently support the arts report that they have never been asked to do so.

ProjectArt, an organization aiming to close the “access” gap in youth arts education, has taken that lesson to heart - and is now celebrating an innovative and successful partnership with Jacques Torres Chocolate for holiday and Valentine’s Day promotions that grew out of an exploratory phone call: ProjectArt asked.

Children and candy are a natural link, and the giving season is the perfect time to advocate for ProjectArt’s programs, which include art instruction, promoting art access through public libraries, and gallery exhibitions for their pupils, largely from low-income areas. Stickers attached to containers of the Jacques Torres malt balls promote that “one box of chocolate covered malt balls = one free art class for a child.”

Affectionately known as “Mr. Chocolate,” Jacques Torres founded his company in New York City in the year 2000. In 1988, he emigrated from France and became the corporate pastry chef for the Ritz-Carlton, then served as executive pastry chef at Le Cirque from 1989-2000. Jacques Torres Chocolate is headquartered in New York, and the chocolate in manufactured in Brooklyn, establishing him as the quintessential American dream. A supporter of New York nonprofits, Jacques Torres has a personal passion for supporting youth initiatives, making ProjectArt’s proposal a perfect fit.

Erin Marie McDonald

Over the past few weeks, I’ve reflected on the 2013 National Arts Marketing Project Conference in Portland, Oregon. This was my first year attending NAMPC and I left with more than I imagined. Although the conference was filled with brilliant colleagues and inspiring sessions, my biggest take-away and learning experience came from an unscheduled, happenstance moment in the Speakers Prep room with an Americans for the Arts staff member.

First, let me provide a little context: I work at an art organization that was founded five years ago. As the newest addition to the now five-person team, I’m holding down the first communications/community engagement position in our small, yet dedicated office.

At the conference, I was scheduled to assist Danielle Williams, the website and new media manager at American for the Arts, with an interview for its blog. Unfortunately, the interview subject did not show up. However, this turned out to be an ideal opportunity for me to see ideas from many of the workshops put into direct action. Following the canceled video interview, Danielle had another appointment planned; it was a website user experience test for the new American for the Arts site.

Alex Delotch Davis

Social media marketing seems to run the gamut of potential impact -- from exponential success, a la Dove’s “Real Beauty” campaign, to screaming in the dark and bargaining for likes.  It’s tricky business.  Social media “gurus” make it sound like a science that you’re not analytical enough to understand or don’t have the time to keep up with, both of which are probably true.  Whatever your experience has been with social media marketing, here’s what I know for sure: it’s valuable, it’s not going away, and it’s time-consuming.

Allocating the right mix of platforms and the right amount of time to maximize social media can be difficult to manage for arts organizations with already stretched budgets.  However, engaging people that are not only savvy, but popular on social media presents a wonderful opportunity to expand your audience and check off social media on your marketing to-do list.

Adly, a startup that matches celebrities willing to post with consumer brands, calls this “amplifying” your content.  Rather than working your poor intern to death trying to get your twitter followers up, retweeting, posting, and sharing your little heart out - identify and engage the socially savvy in your community.  There are most certainly people in your immediate reach, who have a huge following on twitter, Instagram, and Vine (Facebook is so 2 hours ago) that can push your content out to the audience you want to reach.

Michael Marchetta

If you want to show customers service that surpasses their arts-related wants and needs, you need to go beyond just the standard “bricks and mortar” museum or store and create an established online presence.

Today, this means not only having an interactive website but also utilizing social media - Pinterest, Facebook, Twitter, and more - to their fullest potential. Tech-savvy customers can easily search and find artwork and supplies that interest them, complete with product reviews. The more venues you provide for them to discover your offerings, the better your chances for a sale or inquiry about your collection. Additionally, your online accessibility will help interested customers learn more about all of your artwork and related products and services, and it will encourage them to retain your business for future transactions.

With a good interactive website and strong social media presence, you can interact instantly with your followers to understand what artwork they want and how to assist them. Marketing online with tools like Google Analytics provides the data you need to create personalized service strategies that help you deliver relevant artwork and cultivate a high level of engagement with clients who know you understand and respect their desires. You can use the data you collect to design customized recommendations and other content for your followers, and to develop a long-term strategy for including artwork in your collection that meets your customers’ needs.

Steven Roth

Here’s the data* – we all know it:

• Somewhere between 60% and 80% of single ticket buyers never return.
• Multi-buyers (including subscribers) can account for over 50% of all ticket income and more than 80% of all donation income, yet comprise around 25% of all patrons
•  Churn numbers can exceed 80% for single ticket buyers, 20+% for subscribers, and around 50% overall

These numbers cause marketing directors to age prematurely.   Says one:  “I’ve been a marketing director for a dozen years.  There must be something I can do to increase the number of attenders.  I hate standing still. There must be something we can do to slowly increase the numbers.   Growth is very slow.  We have a high renewal rate for some packages, but I’d like it to be higher. The biggest challenge lies in one-time single ticket buyers.   There are so many each season.  Surely there is something we can do with them.  How can we identify/entice move more single ticket buyers into more frequent attendance and towards subscription?"